Supply Chain Management Coordinator - Yard Operations (U24-003)

ABOUT US
At FortisAlberta we invest in our greatest resource – our people. As Alberta’s largest electricity distribution provider, we are positioned for growth. Each day, FortisAlberta employees strive to exceed customer expectations while maintaining a focus on our commitment to safety.

APPLICATION DEADLINE: May 7, 2024
TITLE: Supply Chain Management Coordinator - Yard Operations (U24-003) 
DEPARTMENT: Operations  
WORK LOCATION/OFFICE: Acheson or St Albert                             
HOURLY WAGE: $36.65 - $48.80                                 
UUWA PAYSCALE: B4                 
STATUS: 01 Full Time - Salaried  
NUMBER OF HIRES: 1                                  
 

DESCRIPTION: Under the general direction of the Manager Warehouse and Logistics, this position will provide technical, financial and administrative support to the Acheson Service Centre.  

DUTIES & RESPONSIBILITIES INCLUDE (but not limited to):
•    Provide day-to-day administrative support to the Acheson Service Centre, Yard Operators, and Reconditioning Services; which includes completing material orders, credits, logs, work orders, reports and resolving material inquires.
•    Provide administrative support to Material Coordinators as required.
•    Provide advice to internal departments on a variety of inventory related topics as required. 
•    Maintain fleet forklift files and environmental reports for used sale, recycle and donation poles.
•    Prepare invoices and create billing documents, sales orders for scrap material credits and accurately invoice external customers for scrap material for all FortisAlberta locations. 
•    Process purchase requests, journal vouchers and fulfill centralized purchasing role with considerations of the operation budgets.
•    Respond to concerns from internal auditors pertaining to compliance within CSOX regarding inventory counts, accounting practices, material management and other pertinent processes.
•    Create all count sheets for annual inventories and/or cycle counts.  Fulfill the role of Procurement Leader as well as Enterer throughout the count process. 
•    Lead, analyze and advise all material inventory counts in Acheson and District Service Locations (DSLs). Report count results to Managers and Directors.
•    Assist with monthly budgets by producing budget reports, accruals and coding invoices.
•    Enter exception time into SAP and maintain the Warehouse, Reconditioning, and Yard Operator schedules for vacation and on-call. 
•    Input safety investigations and upload Safety Incident reports from FLIPS into SAP ensuring damaged material is accounted for through the Miscellaneous Accounts Receivable (MARS) processes.
•    Update and maintain safety standards binder, replenish all safety supplies and record and distribute safety meeting minutes.
•    Work closely with IT to implement changes, upgrades and new functionalities in SAP and to write and perform test scripts.
•    Provide coaching and training of SAP processes to new and junior staff in Warehouse and Field Operations. 
•    Review and analyze the effectiveness of existing policies, procedures and practices pertaining to Acheson Service Center; recommend and implement improvements as required.
•    Provide administrative support to leaders on a variety of business matters including the new hire process, financial processes, reporting, etc. while maintaining a high degree of confidentiality. 
•    Build and maintain relationships with a variety of internal and external stakeholders to resolve material breakdowns, and to develop new practices around material stocking and processes for the warehouse.
•    Assist in facilitation of meetings and organize events for the operation.
•    Prepare reports and analysis documents as required.
•    Special projects and other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES:
•    Intermediate to advanced skills in Microsoft Office (i.e. Word, Excel, PowerPoint and Outlook) and SharePoint.
•    Intermediate skills in SAP (Time Entry, Materials Management, Budgeting, Customer Information and Accounts Receivable).
•    Proven ability to develop and maintain effective relationships with team members and internal and external stakeholders. 
•    Demonstrated organizational skills and ability to work independently with minimal supervision and manage multiple priorities and competing demands within tight timelines.
•    Good communication skills in both written and verbal as demonstrated in the management of requests while working with other departments and team members.
•    Attention to detail with the ability to accurately maintain data in the Material Management System. 
•    Strong analytical skills required to resolve issues and evaluate possible solutions. 
•    Demonstrated initiative in recognizing opportunities for improvements and efficiency in processes and practices. 

REQUIRED QUALIFICATIONS:
•    A High School Diploma plus a minimum of three (3) years of experience in a warehouse environment or three (3) years in an administrative role is required;
•    An equivalent combination of education and experience may be considered.
•    A valid class 5 Alberta driver’s license is required.

PREFERRED QUALIFICATIONS:
•    A Supply Chain Management Association Diploma or Supply Chain Management Professional (SCMP) designation is considered an asset 
•    One (1) year of experience in a warehouse, logistics, or supply chain role within FortisAlberta would be considered an asset.

TO APPLY TO THIS POSITION: Please submit your resume via the button below: "Apply"

We thank all applicants for their interest, however, only those candidates to be considered for an interview will be contacted.

If you receive an error message when applying, please contact the system administrator at: Recruitment@fortisalberta.com